Zubie makes it easy to keep on top of frequent maintenance events.
Zubie tracks activity for Oil Change, Tire Rotation, Tire Replacement, and Brake Service. You can add your own custom time or mileage intervals for other services as well.
Zubie uses trip mileage to remind you at the right time for mileage based reminders
For Standard and Premium tier customers, reports can show you which vehicles have upcoming service due.
The maintenance log lets you track actual dates of service, along with costs, vendor information, and other notes.
Setting Up Alerts
In the web application, go to the main navigation menu at the top right. Scroll down to the "Settings" section and click on "My Profile." This will bring up the Edit User dialog, shown below.
Under "Vehicle Activity Alerts," you can enable Maintenance Reminders for vehicles assigned to you ("Mine"), or All Vehicles associated to the account. The section for "Vehicle Health Alerts" will enable alerts for potentially unplanned maintenance based on the diagnostic trouble codes that may be sent by the vehicle. These alerts will correspond to the "Check Engine" light in a vehicle.
There are two ways to access vehicle maintenance information. Both require you to go to the vehicle's Overview screen.
You can use either of these methods:
- From Live Map, go to the left column (the list of vehicles). Click any vehicle on the list, and the vehicle's information card will expand. From there, click "Overview" to bring up the vehicle's Overview screen. Pro-tip: on Live Map, you can also use Filters (at the top of the vehicle list) and from the drop-down, select "Health Status." Below that menu item, you can select "Maintenance Due" to narrow the list of vehicles down to those with overdue maintenance items.
- Alternately, from the main menu, go to "Vehicles & Assets." Find the vehicle you're interested in, and click the "action" menu at the far right. From that drop-down, select "Maintenance". See the image below
The Maintenance Screen
From the vehicle overview, the Maintenance menu is at the top right. For a new vehicle, the screen will look like this.
You can add reminders from the top section, and log history in the bottom section. Note that you are required to set up maintenance reminders before you can log service history.
Clicking "Add Reminder" will bring up the standard list of maintenance items. You should set reminders based on your vehicle's recommended service schedule. Zubie provides default settings that work for many vehicles, but these are general guidelines and not specific to the type of vehicle you're managing.
To add your own maintenance category, click the "New Category" button, describe the maintenance type that you want to add along with its scheduled intervals, and click "Add." Your custom category will now appear in the list with other default maintenance types going forward. You can use mileage or time intervals to track these items.
Now that you have configured reminders, you can use the "Log Service" item on the bottom panel. Initially, these will correspond 1-to-1. As soon as you log the first service event, the reminders (in the top panel) will reset. Remember, you can only log service when you have alerts configured for a specific maintenance category.
Before logging service you will need to update the vehicles odometer to the current mileage reporting on the vehicle. This will allow the maintenance reminder to reset the alert when it reaches the mileage for the next service.
For customers subscribing at Zubie's Standard or Premium tier, regular maintenance reports are another option for notifications of upcoming maintenance. From the main menu, select Reports, which will bring you to a listing of currently available reports. At the bottom of the list, under Maintenance, you'll see "Upcoming Maintenance." From the actions menu on the right, select Manage to configure regular email delivery of CSV reports, or select View to run a current (real-time) report for printing or sharing.